Method for formation and check-out of payment document

FIELD: formation of payment documents.

SUBSTANCE: the information meaningful for the payment document is introduced in the computer of the financial settlements and check-out center, the payment document is formed in the form a text and the first dot-and-dash code line and introduced in the electronic data base, the document is displayed for payment to the payer, the payer introduces the information on the quantity of consumed resources and the sum of payments to the document according to the acting tariff rates, these data are introduced in the cash register of the payment reception center with the date of payment, types and sums of payments, these data and the second dot-and-dash code line with these data on the document are represented by means of the cash register, it is sent to the financial settlements and check-out center, the first and second dot-and-dash code lines are read out, the information is compared with the electronic base, entered together with the information on reception of the payment in its electronic data base.

EFFECT: automated formation of documents with due account made for payments determined by the floor space, quantity of people living there and the quantity of the consumed resources.

8 cl, 1 dwg

 

The invention relates to the field of computer-aided formation of payment documents, accruals, implementation and accounting of payments and can mainly be used in housing and communal services and fuel and energy complex in the calculation and accounting of payments for housing and communal services.

There is a method of presentation of the financial statements to the state Supervisory authorities, such as tax inspection, pension Fund, social insurance etc. (Regulations for conducting in-house audits, tax reporting, design and implementation of their results. - M.: Russian Federation Ministry for taxes and levies, 1999, p.3), which provides for the preparation of the financial reporting documents in electronic form on magnetic media, such as floppy disk and hard copy presentation of these financial documents to the Supervisory authority, the verification by the Supervisory authority reporting financial documents submitted in electronic and paper media, and enter the financial reporting documents into the electronic database of the information system of the Supervisory authority with the magnetic media.

The disadvantage of this known method is the low degree of automation in the preparation and the couple reporting financial instruments and therefore significant investment of time and resources.

The known method of monitoring the movement and the execution of documents under the application №98114718 And from 30.07.1998 patent of the Russian Federation, published 10.05.2000, which includes the preparation and input into a computer Bank document checklist details the documents and programs for their bar coding, the formation of a search image of the document in the form of bar code, print search document image in the form of a barcode on the document forwarded to the contractor for work, entering into the computer data Bank documents the results with document operations and control operations with the document at the location of the search document image in each moment of time.

This known method allows you to control the execution of the documents, but cannot be used for accounting and control of payments made by payment documents.

The known method for the formation and control of the payment document, which is implemented in the electronic system of the formation and control of the payment document to the patent of Russian Federation №2190252 C2, 2002, G 07 F 19/00, G 06 K 19/08. This known method provides automated calculation and posting of payment, including utilities and includes the following operations:

the input that is significant to the payment document information and, for example, information about the payer and the payee, purpose and amount of payment, the number and date of registration of the payment document in the computer payer and converting it into a bar code;

- formation by printing with a computer and printer payer standardized form of the payment document with the display on it is significant for the payment document information in the form of text and barcode;

- the direction of the payment document in the control center payment documents;

- reading incoming payment document scanner control center payment documents bar code and decoding it significant for the payment document information;

input to the control center computer payment documents decoded significant for the payment document information, processing it, and maintaining an electronic database of payment documents.

Specified the known method provides a high level of automation in the generation of payment documents, payments and accounting. However, this method allows for the formation of the payment documents only legal entities, but does not provide the possibility of using it to generate payment documents for payment for housing and communal services by individuals, the village is olcu requires the latter, first, a computer and printer for printing payment documents, and secondly, skills to work with this technique.

The closest in purpose and nature of the present invention should be considered as a way to build and control the payment document, which is implemented in a complex system of automation of calculations and accounting utility bills "NEOPOLIS", described in "prior art" description of the invention to the patent of Russian Federation №2190252 C2, 2002, G 07 F 19/00, G 06 K 19/08 and selected for the prototype to be protected by this patent electronic system of the formation and control of the payment document. Specified known method involves the following operations:

the input that is significant to the payment document information, such as information about the payer and the payee, purpose and amount of payment, the number and date of registration of the payment document in the computer centre invoice payment documents and coding it;

- formation in Central invoicing payment documents by printing from a computer and printer standardized form of the payment document with the display on it is significant for the payment document information in the form of text and barcode;

entry into the electronic database of the computer centre of the invoice payment documents the significance of the Oh for the payment document information;

- the setting of the payment document to the payer;

when utilities payer reading the bar code of the payment document scanner points of reception of payments;

the input read by the barcode scanner into the computer points of reception of payments;

decoding using the computer points of reception of payments barcode to identify significant for the payment document information;

entry into the electronic database of the computer points of reception of payments relevant to the payment document information, transmit it, together with information on receiving payment center invoice payment documents and enter into his computer.

- verification of obtained points of reception of payments relevant to the payment document information from the electronic database of the computer centre of the invoice payment documents and entering it together with information about the payment is received in the electronic database of the computer centre of the invoice payment documents.

This known method provides a high degree of automation of process of forming of payment documents, payments and accounting exhibited payment documents and payments, and also allows you to make payments for housing and communal services to both businesses and individuals.

However, since, in compliance and with this known method, full and final formation of the payment document for payment for housing and communal services in Central invoicing payment documents in it when billing can be taken into account only or unchanging information, such as information about area accommodations, or infrequently changing information, such as data on the number of residents in residential premises, details of which have been in the centre of the invoice payment documents. Therefore, this known method can be used to automatically create payment documents, payments and accounting exhibited payment documents and payments only for housing and such utilities, the cost of which is determined by the area of accommodations and the number of people living in it.

However, trends in the development of housing and communal services and fuel and energy complex of our country show that in ever-greater number of regions of the Russian Federation there is a transition from payment for consumption in the residential sector resources in accordance with the number of residents in a residential area of people to pay for the quantity actually consumed resources. Traditionally, this method was set C is consumed electric power, when the payer has determined the amount of electricity consumed according to the indications set in its residential electricity meter in accordance with this, it was paid for actual consumption of electricity at the prevailing rate.

In recent years in some regions of our country there has been a transition to paying for some types of resources, such as gas, hot and cold water, in accordance with their actual consumption amount for which accommodations are equipped with counters corresponding to the consumed resources. As in the case of payment for electricity, the testimony of these counters for payment at the prevailing monthly removes the payer and workers of housing and communal services and fuel and energy complex only periodically check them. At this monthly gathering information about the quantity actually consumed by each payer resources in order to generate payment documents for Central billing payment documents would be extremely time-consuming task, requiring significant investment of time and human and material resources.

Since, in practice, information about the quantity actually consumed by each payer resources in Central invoicing payment documents are missing, this well-known with the ladies allow you to run automated formation of a single payment document for payment for housing and both types of utilities, that is, as for such utilities, the cost of which is determined by the area of accommodations and the number of people living in it, and for such utilities, the cost of which is determined by the amount actually consumed by the payer resources in accordance with the applicable rates. In this situation, taxpayers have to fill in manually on the basis of indications of respective counters additional separate payment documents for payment for the consumed resources. Automated processing is similar to the handwriting of payment documents for payment accounting center billing and control of payment documents is not possible.

Therefore, the disadvantages of this method of formation and control of the payment document, selected for the prototype are high complexity and low degree of automation of the formation of the payment documents and accounting of payments for housing and utility services when the cost of utilities is determined by the area of accommodations and the number of people living in it, and the cost of other utilities is determined by the amount of the consumed resources.

The objectives of the present invention are to reduce the complexity and increase the degree of automation of the formation of the payment Doc the cops and accounting of payments for housing and communal services in the event that when the cost of utilities is determined by the area of accommodations and the number of people living in it, and the cost of other utilities is determined by the amount of the consumed resources.

The task is solved, according to the invention by the fact that the proposed method for the formation and control of the payment document, including, in accordance with the prototype, the input that is significant to the payment document information in the computer center of the issuing and control of payment documents, coding it, forming in the center of the issuing and control of payment documents by printing from a computer and printer standardized form of the payment document with the display on it is significant for the payment document information in the form of text, and the first bar code, the record in the electronic database of the Central invoicing and control of payment documents relevant to the payment document information, billing payment document payer, enter the type and amount of payment if paid by the payer of the payment document in the device registration payment points of reception of payments, transfer significant for the payment document information together with information about the payment is received in the Central invoicing and control of payment documents, enter it in the computer centre and billing and is ontrol payment documents verification of obtained points of reception of payments relevant to the payment document information from the electronic database of the Central invoicing and control of payment documents, entering her with information about the payment is received in the electronic database of the Central invoicing and control of payment documents differs from the prototype in that the computer center of the issuing and control of payment documents in the composition of the relevant payment document information enter the types and amounts of payments for the utilities, the cost of which depends on the area of accommodations and the number of people living in it after the submission of the payment document to the payer writes to the payer in the payment document information about the number actually consumed by the payer resources and the amounts of payments for them at current rates, if paid by the payer in the payment document is introduced into the control and cash register point-of-service payment information on the payment date, the kinds and amounts of payments for the consumed payer resources and for the utilities, the cost of which depends on the area of accommodations and the number of people living in it, on your payment using cash register point of reception of payments show as text information on the date of payment, types and sum the Ah fees, using cash register point of reception of payments to be applied on the payment document of the second bar code with information about the payment date, the kinds and amounts of payments for the consumed payer resources to transfer significant for the payment document information together with information on receiving payment direct payment document in the center of the issuing and control of payment documents and enter the relevant payment document information in the computer center of the issuing and control of payment documents by reading the first and second barcode scanner for verification and recording, together with information on receiving payment in the electronic database of the Central invoicing and control of payment documents. After issuing the payment document to the payer writes to the payer in the payment document information on the quantity actually consumed by the payer of electricity, gas, hot and cold water and the amount of payments for them at current rates, and if paid by the payer of the payment document information on the date of payment, types and amounts of payments for utilities, the cost of which depends on the area of accommodations and the number of people living in it, enter in the control and cash register point-of-service payments using its keyboard or scanner, and INF is rmatio on the date of payment, the kinds and amounts of payments for the consumed payer resources injected in the control and cash register point-of-service payments using his keyboard.

Enter in the computer center of the issuing and control of payment documents in the composition of the relevant payment document information types and amounts of payments only for those utilities, the cost of which depends on the area of accommodations and the number of people living in it, allows in Central invoicing and control of the payment document to pre-generate a payment document, which, along with other relevant payment document information contains information about the types and amounts of payments for housing and it is for these types of utilities. Since the amount of these payments is determined force, as well as any area accommodations, that is, unchanging information, or the number of residents in a residential area of people, that is infrequently changing information center billing and control of payment documents has enough information to perform such accruals and pre-forming of the payment document with a high degree of automation, low labor intensity. In this case, as it is provided and the method of the prototype, all relevant payment document the NTA information is presented in the form of text, convenient for subsequent visual perception by the payer and the operator points of reception of payments and in the form of a first bar code that is convenient for subsequent automatic processing and accounting charges.

Execution after the invoice to the payer of the payment document recording the payer in the payment document information on the quantity actually consumed by the payer resources and the amounts of payments for them at the prevailing allows the payer after removing them counters consumed resources to determine the actual number of consumed resources, such as electricity, gas, hot and cold water, in accordance with the applicable rates to be determined charge amount of payments by type for their consumption of resources and to manually enter this information into the appropriate designated field of the payment document, the pre-formed in the center of the issuing and control of payments without resorting to Central invoicing and control the payment document and points of reception of payments and not using such expensive and require skills office equipment, such as computer and printer.

Performed automated input in the control and cash register point-of-service payments payable by the payer for payment dock is to the COP information on the payment date, the kinds and amounts of payments for the consumed payer resources, for example, by using its keyboard, as well as for the utilities, the cost of which depends on the area of accommodations and the number of people living in it, for example, by using its keyboard or scanner, can then be displayed on your payment using cash register point-of-service payments in the form of text information on the date of payment, types and amounts of payments, which is easy to understand how the payer and workers points of reception of payments and Central invoicing and control of payment documents for further manual processing of payment document and record of payments.

Automated application using cash register point of reception of payments on the payment document of the second bar code with information about the payment date, the kinds and amounts of payments for the consumed payer resources entered by the operator in controlling the cash register with his keyboard, provides the opportunity after you send the payment document in the center of the issuing and control of payment documents to transfer significant for the payment document information together with information about the payment is received to perform automated input in the computer center of the issuing and control of payment documents PU is eat read by the scanner of the first and second barcode significant for the payment document information for automated reconciliation, accounting and recording in an electronic database.

All of the above provides the ability to perform automated verification that is significant to the payment document information from the electronic database of the Central invoicing and control of payment documents and records, together with information on receiving payment in this electronic database.

This allows to reduce the complexity and increase the degree of automation of the formation of payment documents and accounting of payments for housing and utility services when the cost of utilities is determined by the area of accommodations and the number of people living in it, and the cost of other utilities is determined by the amount of the consumed resources, that is, the decision declared above objectives of the present invention due to the availability of the listed characteristics.

The proposed method for the formation and control of the payment document as follows:

- enter in the computer center of the issuing and control of payment documents relevant payment document information, including the types and amounts of payments for the utilities, the cost of which depends on the area of accommodations and the number of people living in it, and encode it;

- form in the center of placing the control of payment documents by printing from a computer and printer standardized in the form of a payment document with the display on it is significant for the payment document information in the form of text and the first barcode;

- entered into an electronic database of the Central invoicing and control of payment documents relevant payment document information;

- put the payment document to the payer;

- write the payer in the payment document information on the quantity actually consumed by the payer resources, such as electricity, gas, hot and cold water, and the amounts of payments for them at current rates;

- in case of payment by the payer in the payment document is introduced into the control and cash register point-of-service payment information on the payment date, the kinds and amounts of payments for the consumed payer resources, for example, by using its keyboard, but for those utilities, the cost of which depends on the area of accommodations and the number of people living in it, for example, using the keypad or scanner that reads from the payment document, the first bar code;

- on your payment using cash register point of reception of payments show as text information on the date of payment, types and amounts of payments;

using cash register point of reception of payments to be applied on the payment document of the second bar code with information about the payment date, the kinds and amounts of payments for the consumed payer resources;

d is I transfer significant for the payment document information together with information on receiving payment direct payment document in the center of the issuing and control of payment documents;

- enter the relevant payment document information in the computer center of the issuing and control of payment documents by reading the first and second barcode scanner;

- compare obtained with points of reception of payments relevant payment document information from the electronic database of the Central invoicing and control of payment documents;

- enter the relevant payment document information together with information about the payment is received in the electronic database of the Central invoicing and control of payment documents.

The drawing shows one of the possible variants of the structural scheme of the system to implement the proposed method for the formation and control of the payment document, where 1 is the center of the issuing and control of payment documents, 2 - points of reception of payments, 3 - PC input, processing and encoding of information, 4 printer, 5 - scanner, 6 - computer decoding and processing of information, 7 - a means for creating and storing a database, 8 - computer control of payments and payment documents, 9 - control cash register, 10 - a payment document 11 - first barcode and 12 - the second bar code.

The system that implements the proposed method for the formation and control of the payment document contains the center 1 of the issuing and control of payment documents and at least one item 2 receiving the payments. 1 invoicing and control of payment documents contains at least one computer 3 input, processing and encoding of information and is connected to its output, at least one printer 4 for printing on paper standardized form payment document 10 with application to digital, verbal, literal and symbolic information in the form of text, as well as in the form of a first bar code 11. The computer 3 input, processing and encoding of information provided by the software, allowing significant for the generated payment document, digital, verbal, literal and symbolic information to convert and encode in the form of a first bar code 11. 1 invoicing and control of payment documents also contains at least one computer 6 decoding and processing of information and is connected to input at least one scanner 5, the software and hardware which allows optically read from the payment document 10 applied thereto the first 11 and second 12 bar codes, process and enter them in the computer 6 decoding and processing information. In addition, the center 1 of the issuing and control of payment documents contains at least one computer 8 control payments and payment documents and a means 7 for forming and storing a database, the cat is PoE can be a part of a shared hard disk drive one of these computers 1 invoicing and control of payment documents or may be performed server-based local area a network that links computer 3 input, processing and encoding of information, the computer 6 decoding and processing of information and the computer 8 control payments and payment documents in a local area network center 1 invoicing and control of payment documents. To join in a local area network inputs and outputs of the computer 3 input, processing and encoding of information, the computer 6 decoding and processing of information and computer 8 control payments and payment documents connected with the corresponding outputs and inputs means 7 forming and database storage. The computer 3 input, processing and encoding of information, the computer 6 decoding and processing of information and the computer 8 control payments and payment documents center 1 invoicing and control of payment documents provided with a keyboard for inputting information and controlling their operation operators, and software that implements known, for example, from the literature algorithms of automated accounting and database management systems (Becarevic SHE, Pushkin N.V. Microsoft Access 2000. - SPb.: BHV - Petersburg, 2001, pp. 13-20. Kononenko A.D., Tsygankov V.M., Maltsev MG Database: Textbook for higher educational institutions / edited by Romanenko A. D. - SPb.: CROWN print, 2000, s-316, 316-332, 333-368. Automation info the information security research / edited Stogniy A.A. Institute of Cybernetics. - Kiev: Naukova Dumka, 1990, s). Paragraph 2 of reception of payments contains at least one cash register apparatus 9, which is equipped with a keyboard for entering information, a scanning device, allowing optically read from the payment document 10 applied thereto, the first bar code 11, printing device, allowing you to apply a payment document 10 digital, letter, word, and character information and the second bar code 12, as well as software to encode information in the form of the second bar code 12 and to decode the first bar code 11.

The system that implements the proposed method for the formation and control of the payment document is as follows.

The computer operator 3 input, processing and coding information center 1 invoicing and control of payment documents produces payments for housing and communal services and enters into the computer 3 input, processing and encoding of information relevant to the payment document information, such as information about the payer, including the name and surname of individual or name of the legal person, their address and account number, pay period, the types and amounts of payments for housing and the utilities, the cost of which depends on the area of accommodations and the number of the Batwa people living in it. When entering this information into the computer 3 input, processing and encoding of information is carried out by accessing an electronic database tools 7 formation and storage of the database and using the keyboard, and for payers, for the first time taken on maintenance, using only the keyboard. The computer 3 input, processing and encoding of information processes relevant payment document information and encodes information about the account number of the payer, the payment period, the types and amounts of payments for housing and the utilities, the cost of which depends on the area of accommodations and the number of people living in it, in the form of a first bar code 11.

Then the operator forms by printing using the computer 3 input, processing and encoding of information and the printer 4 standardized in the form of a single payment document 10, which consists of account notices and invoices-receipts displaying them as text information about the payer, the payment period, the types and amounts of payments for housing and the utilities, the cost of which depends on the area of accommodations and the number of people living in it. On account of the notification, the first printed bar code 11, and on the invoice applied field blank for subsequent handwritten records PL is Telecom quantity actually consumed resources and the amounts of payments for them at current rates. All relevant payment document 10 information is recorded by the computer 3 input, processing and encoding of information in the electronic database of the center 1 of the issuing and control of payment documents by accessing means 7 for the formation and storage of the database.

Next payment document 10 is exposed to the payer, for example, by postal mail. Having exhibited to the payment document 10, the payer on the basis of the testimony installed in his premises counters consumed resources determines the number of the consumed resources, such as electricity, gas, hot and cold water, and the amount of payments for them at current rates, and then enter this information into the appropriate blank fields for the account-receipt of the payment document 10.

Upon payment by the payer of the payment document 10, the operator of paragraph 2 of reception of payments enters into the cash register apparatus 9 is contained in the payment document 10 information about the types and amounts of payments for the consumed payer resources and information on the payment date using the keypad, and information on the personal account of the payer and the types and amounts of payments for housing and the utilities, the cost of which depends on the area of accommodations and the number of people living in it, using the keyboard and the scanner reading with the payment document 10 first bar code 11. Contained in the payment document 10 information on the personal account of the payer, the payment date, the kinds and amounts of payments for the consumed payer resources encoded control cash register 9 in the form of the second bar code 12. The operator then paragraph 2 of reception of payments inserts the payment document 10 into the slot cash register 9, which prints information about the payment date, the types and amounts of payment on account notice and account of the receipts of the payment document 10 in the form of text, but on account of the notification of the payment document 10 in the form of the second bar code 12.

Account-receipt of the final payment document 10 is returned to the payer for storage and filing, if necessary, and the expense of the notification from paragraph 2 of reception of payments by post or courier sent to the center 1 of the issuing and control of payment documents for verification, and accounting.

The center operator 1 invoicing and control of the payment document by using the scanner 5, which performs reading from the account-notification of the payment document 10 of the first 11 and second 12 barcode types the relevant payment document information in the computer 6 decoding and processing that decodes the first 11 and second 12 barcodes, clicks bative information on the date of payment, the kinds and amounts of payments and in accordance with the account number of the payer enter it into the electronic data base center 1 invoicing and control of payment documents by accessing means 7 forming and database storage. After that, the account-notification of the payment document 10 shall be deposited in the archives of the centre 1 of the issuing and control of the payment document for storage. The computer 8 control payments and payment documents by accessing means 7 forming and database storage center 1 invoicing and control of payment documents performs verification obtained from step 2 of reception of payments together with the account-notification of the payment document 10 significant for the payment document 10 information with information contained in the electronic data base center 1 invoicing and control of payment documents, and then brings in the electronic database of the center 1 of the issuing and control of payment documents necessary changes regarding the accounting of payments.

Thus, the use of the proposed method for the formation and control of the payment document provides to reduce the complexity and increase the degree of automation of the formation of payment documents and accounting of payments for housing and utility services when the cost of utilities is determined by the area of residential SIP is tion and the number of people living in it, and the cost of other utilities is determined by the amount of the consumed resources.

1. The method of formation and control of the payment document, including the input that is significant to the payment document information in the computer center of the issuing and control of payment documents, coding it, forming in the center of the issuing and control of payment documents by printing from a computer and printer standardized form of the payment document with the display on it is significant for the payment document information in the form of text, and the first bar code, the record in the electronic database of the Central invoicing and control of payment documents relevant to the payment document information, the setting of the payment document to the payer, enter the type and amount of payment if paid by the payer of the payment document in the device registration payment points of reception of payments, transfer significant for the payment document information together with information about the payment is received in the Central invoicing and control of payment documents, enter it in the computer center of the issuing and control of payment documents, verification of obtained points of reception of payments relevant to the payment document information from the electronic database of the Central invoicing and control of payment documents, entering her along the information receiving payment in the electronic database of the Central invoicing and control of payment documents characterized in that the computer center of the issuing and control of payment documents in the composition of the relevant payment document information enter the types and amounts of payments for the utilities, the cost of which depends on the area of accommodations and the number of people living in it after the submission of the payment document to the payer writes to the payer in the payment document information on the quantity actually consumed by the payer resources and the amounts of payments for them at current rates, if paid by the payer in the payment document is introduced into the control and cash register point-of-service payment information on the payment date, the kinds and amounts of payments for the consumed payer resources and for those utilities, the cost of which depends on the area of accommodations and the number of people living in it, on your payment using cash register point of reception of payments show as text information on the date of payment, types and amounts of payments using a cash register point of reception of payments to be applied on the payment document of the second bar code with information about the payment date, the kinds and amounts of payments for the consumed payer resources to transfer significant for the payment document information together with information about p is ieme payment direct payment document in the Central invoicing and control of payment documents and enter the relevant payment document information in the computer center of the issuing and control of payment documents by read the first and second barcode scanner for verification and recording, together with information on receiving payment in the electronic database of the Central invoicing and control of payment documents.

2. The method according to claim 1, characterized in that the amount payer payment document information on the date of payment, types and amounts of payments for utilities, the cost of which depends on the area of accommodations and the number of people living in it, enter in the control and cash register point-of-service payments using his keyboard.

3. The method according to claim 1, characterized in that the amount payer payment document information about the types and amounts of payments for utilities, the cost of which depends on the area of accommodations and the number of people living in it, enter in the control and cash register point-of-service payments with the help of a scanner.

4. The method according to claim 1, characterized in that the amount payer payment document information on the date of payment, types and amounts of payments for the consumed payer resources injected in the control and cash register point-of-service payments using his keyboard.

5. The method according to claim 1, characterized in that after the submission of the payment document to the payer writes to the payer in the payment document information about the number of fact the Cesky consumed by the payer of electricity and the amount of payment for it at the current rate.

6. The method according to claim 1, characterized in that after the submission of the payment document to the payer writes to the payer in the payment document information on the quantity actually consumed by the payer gas and the amount of payment for it at the current rate.

7. The method according to claim 1, characterized in that after the submission of the payment document to the payer writes to the payer in the payment document information on the quantity actually consumed by the payer of cold water and the amount of payment for it at the current rate.

8. The method according to claim 1, characterized in that after the submission of the payment document to the payer writes to the payer in the payment document information on the quantity actually consumed by the payer of hot water and the amount of payment for it at the current rate.



 

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